This is general information for taxpayers and should not be relied upon as the only source of authority.  Taxpayers should seek professional tax advice for more information.

HELPFUL INFORMATION

Tax information to keep you updated. 

                                                                                 Tax Calendar

​​Thursday,1/2/2020
Deposit payroll tax for payments on Dec 25-27 if the semiweekly deposit rule applies.
Monday,1/6/2020
Deposit payroll tax for payments on Dec 28-31 if the semiweekly deposit rule applies.
Wednesday,1/8/2020
Deposit payroll tax for payments on Jan 1-3 if the semiweekly deposit rule applies.
Friday,1/10/2020
Deposit payroll tax for payments on Jan 4-7 if the semiweekly deposit rule applies.
Employers: Employees are required to report to you tips of $20 or more earned during Dec 2019
Wednesday,1/15/2020
Farmers and fishermen: Pay your estimated tax for 2019. Use Form 1040-ES.
Pay the final installment of your 2019 estimated tax - use Form 1040-ES.
Deposit payroll tax for payments on Jan 8-10 if the semiweekly deposit rule applies.
Deposit payroll tax for Dec 2019 if the monthly deposit rule applies.
Friday,1/17/2020
Deposit payroll tax for payments on Jan 11-14 if the semiweekly deposit rule applies.
Thursday,1/23/2020
Deposit payroll tax for payments on Jan 15-17 if the semiweekly deposit rule applies.
Friday,1/24/2020
Deposit payroll tax for payments on Jan 18-21 if the semiweekly deposit rule applies.
Wednesday,1/29/2020
Deposit payroll tax for payments on Jan 22-24 if the semiweekly deposit rule applies.
Friday,1/31/2020
Deposit payroll tax for payments on Jan 25-28 if the semiweekly deposit rule applies.
Individuals: File your tax return if you did not pay your last installment of estimated tax by Jan 15th (see Form 1040-ES)
File Form 720 for the fourth quarter of 2019.
Furnish Forms 1098, 1099 & W-2G to recipients for certain payments during 2019. Employers: Furnish Form W-2 to employees who worked 

        for you in 2019 & File Form W-3, Transmittal of Wage & Tax Statements, with Copy A of Forms W-2 you issued for 2019.
File Form 730 and pay the tax on wagers accepted during Dec 2019.
File Form 2290 and pay the tax for vehicles first used in Dec 2019.
Deposit any FUTA tax owed through Dec 2019.
File Forms 940, 941, 943, 944 and/or 945 if you did not deposit all taxes when due.
Applicable Large Employers provide Forms 1095-C to full time employees; For all other providers of Minimum Essential Coverage, provide Forms 1095-B to responsible individuals.



Wednesday,2/5/2020
Deposit payroll tax for payments on Jan 29-31 if the semiweekly deposit rule applies.
Friday,2/7/2020
Deposit payroll tax for payments on Feb 1-4 if the semiweekly deposit rule applies.
Monday,2/10/2020
Employers: Employees are required to report to you tips of $20 or more earned during Jan.
File Forms 940, 941, 943, 944 and/or 945 if you timely deposited all required payments.
Wednesday,2/12/2020
Deposit payroll tax for payments on Feb 5-7 if the semiweekly deposit rule applies.
Friday,2/14/2020
Deposit payroll tax for payments on Feb 8-11 if the semiweekly deposit rule applies.
Monday,2/17/2020
File Form 8038, 8038-B, 8038-G, 8038-TC for bonds issued in Oct/Nov/Dec 2019
File Form 8038-GC, Consolidated Information Return for Small Tax-Exempt Government Bond Issues
Tuesday,2/18/2020
File a new Form W-4 if you claimed exemption from income tax withholding in 2019.
Furnish Forms 1099-B, 1099-S and certain Forms 1099-MISC to recipients.
Deposit payroll tax for Jan if the monthly deposit rule applies.
Wednesday,2/19/2020
Begin withholding on employees who claimed exemption from withholding in 2019 but did not file a W-4 to continue withholding exemption in 2020.
Thursday,2/20/2020
Deposit payroll tax for payments on Feb 12-14 if the semiweekly deposit rule applies.
Friday,2/21/2020
Deposit payroll tax for payments on Feb 15-18 if the semiweekly deposit rule applies.
Wednesday,2/26/2020
Deposit payroll tax for payments on Feb 19-21 if the semiweekly deposit rule applies.
Friday,2/28/2020
File paper Forms 1094-C and 1095-C with IRS if you are an Applicable Large Employer; For all other providers file paper Forms 1094-B and

     1095-B with the IRS
Deposit payroll tax for payments on Feb 22-25 if the semiweekly deposit rule applies.
File Form 1096 with information returns, including Forms 1098, 1099 and W-2G for payments made during 2019.



Monday,3/2/2020
File Form 8027 if you are a large food or beverage establishment.
File Form 730 and pay the tax on wagers accepted during January.
File Form 2290 and pay the tax for vehicles first used in January.
Farmers and fishermen: File Form 1040 and pay any tax due. However, you have until Apr 15 to file if you paid your 2019 estimated tax

     payments by Jan 15, 2020.
Wednesday,3/4/2020
Deposit payroll tax for payments on Feb 26-28 if the semiweekly deposit rule applies.
Friday,3/6/2020
Deposit payroll tax for payments on Feb 29 - Mar 3 if the semiweekly deposit rule applies.
EFTPS users: Payments must be scheduled by 8 PM ET at least one calendar day before the tax due date.
Tuesday,3/10/2020
Employers: Employees are required to report to you tips of $20 or more earned during February.
Wednesday,3/11/2020
Deposit payroll tax for payments on Mar 4-6 if the semiweekly deposit rule applies.
Friday,3/13/2020
Deposit payroll tax for payments on Mar 7-10 if the semiweekly deposit rule applies.
Monday,3/16/2020
Foreign Trusts with a U.S. Owner: File calendar year Form 3520-A. For automatic 6-month extension, file Form 7004.
Withholding Agent: File Forms 1042-S & furnish copy to income recipient. Request automatic 30-day extension by filing Form 8809. A

     separate request required for 30-day extension to provide Forms 1042-S to recipients.
S Corp: File Form 1120S for calendar year & pay any tax due. Furnish copy Sch. K-1 to each shareholder. For automatic 6-month extension,

     file Form 7004 & deposit estimated tax. File Form 2553 to elect S Corp status beginning with calendar year 2020.
Partnerships: File Form 8804 and Forms 8805 for a calendar year entity. For automatic 6-month extension, file Form 7004.
Withholding Agent: File Form 1042 for calendar year. Request an automatic 6-month extension of time to file Form 1042 by filing Form 7004.
Deposit payroll tax for Feb if the monthly deposit rule applies.
Partnerships: File Form 1065 and furnish a copy of Sch. K-1 to each partner. For automatic 6-month extension, file Form 7004.
Wednesday,3/18/2020
Deposit payroll tax for payments on Mar 11-13 if the semiweekly deposit rule applies.
Friday,3/20/2020
Deposit payroll tax for payments on Mar 14-17 if the semiweekly deposit rule applies.
Wednesday,3/25/2020
Deposit payroll tax for payments on Mar 18-20 if the semiweekly deposit rule applies.
Friday,3/27/2020
Deposit payroll tax for payments on Mar 21-24 if the semiweekly deposit rule applies.
Tuesday,3/31/2020
Electronically file Forms W-2G, 1097, 1098, 1094-C, 1094-B, 1095-B, 1099, 3921, 3922 and 8027.
File Form 2290 and pay the tax for vehicles first used in February.
File Form 730 and pay the tax on wagers accepted during February.



EFTPS users: Payments must be scheduled by 8 PM ET at least one calendar day before the tax due date.

General Information*


End of Year Planning


By Dec 1, 2019

  • ​Remind employees on or before this date that if there has been a change in their filing status due to marriage, divorce or dependents (birth, adoption, child turning 21), they may want to complete a revised W-4 for 2020 before the new W-4 must be used.  The IRS FITW Estimator can assist with this
  • Make sure employee paycheck names and SSNs match their SS cards and W-4 data. Consider using the SSA’s SSN Verification Service


By Dec 31, 2019

  • ​For tax purposes, wages paid by check or electronically after this date are generally 2020 wages, even if earned in 2019
  • ​Check all SS withheld. If any employee is paid more than the 2019 limit of $8,239.80, make an adjustment or refund before making your final taxyear 2019 deposit. Leave enough time to make adjustments and issue refunds
  • ​Verify that all special wage payments and adjustments are correctly posted to 2019 earnings before processing 2019 W-2s, including:
    • ​taxable relocation expense reimbursements
    • group-term life insurance in excess of $50,000
    • third-party sick pay
    • ​manual or voided paychecks not in your system
    • personal use of company vehicles, taxable parking and/or company-provided transportation
    • employer-paid child care in excess of the annual limit
    • ​company-paid taxable education assistance
    • taxable noncash payments
    • other taxable items outside of the payroll system
  • Report 2019 pay on 2019 W-2s, provided the employee had access to the wages without substantial limitation or restriction - if a paycheck is dated 2020, if the employee had access to it in 2019, it must be included in the wages and taxes on the 2019 W-2


Before Jan 1, 2020

  • Process W-4s submitted for 2020 before the first 2020 wage payment


By Jan 15, 2020

  • Review 2019 paychecks that have been outstanding for more than two pay periods so they can be voided and reissued before 2019 W-2s are given to the employee and filed with the SSA
  • Verify total taxes withheld, SS-taxable, and Medicare-taxable wages reported on 2019 quarterly 941s (or annual 944) equal the totals of 2019 W-2s that will be filed
  • Third parties that paid sick pay to your employees in 2019 must have provided to you each payee's annual statement of wages paid and taxes withheld for tax year 2019 by today


By Jan 31, 2020

  • ​Deadline for employees to receive W-2s and file electronic/magnetic media in all states. W-2s are not required to be filed in AK, FL, NV, NH, NY, SD, TN, TX, WA and WY
  • ​Forms W-2, W-2AS, W-2CM, W-GU and W-2VI must be filed with the SSA
  • ​1099-MISC, copies A, B, C and 2 (nonemployee compensation) must be filed with the IRS and either postmarked or made available online for those you paid at least $600 for tax year 2019. If you report payments in box 7, 8 or 14, see reporting dates below
  • 2019 Form 940 due, unless all FUTA taxes were paid timely and in full
  • 2019 Form 945 due to report nonpayroll income tax
  • 2019 Form 941 for the 4th q. due unless all 941 taxes were paid timely and in full
  • Form W-2 or electronic media containing Copy A must be sent to the SSA
  • Paper or Electronic 1099-MISC and 1096 (for other than nonemployee compensation), Copy A, due at the IRS; and Forms 1099 and W-2G due at the IRS


By Feb 10, 2020

  • ​Form 941/944 due if all 941/944 taxes were timely paid. Form 940 or 940-EZ due if all 2020 FUTA taxes were timely paid and for the full amount


​By Feb 15, 2020

  • ​Have employee fill out the new W-4—if they wish to remain exempt, they must write “Exempt” on their W-4 in the space below Step 4(c)


By Feb 18, 2020

  • 1099 Copy B due to receipients if reporting payments to attorneys in box 14


By Feb 28, 2020

  • Paper 1099 Copy A for box 7 entries, 1099-R, W-2G and 1096 due at the IRS
    1. Paper Form 8027, Annual Tip Report, due at the IRS
    2. File paper 1099s, including 1099-MISCS that report amounts other than nonemployee compensation


By Mar 31, 2020

  • ​Electronic 1099-MISC Copy A box 7 items, if not filed by Jan. 31. If filed any time after Jan. 31, you must have software that generates a file under the specs in IRS Pub. 1220


By Apr 1, 2020

  • File electronic Form 8027 with the IRS


* Disclaimer - General Information provided with permission from the American Institute of Professional Bookkeepers.